Can an employer keep a copy of your Social Security card?

If the employee chooses to use his or her Social Security card for employment authorization purposes, he or she must show you the card. However, some employers choose to keep copies for legal defense reasons — in which case, copies should be kept for all employees to avoid breaking antidiscrimination laws.

Is it safe to take a picture of your Social Security card?

An employer needs you social security number for tax and verification of eligibility to work purposes. They can request the driver’s license number. So there is nothing inherently illegal about taking pictures to have this data in the file…

What can I use instead of Social Security card for employment?

8 Examples of acceptable documents include a birth certificate, U.S. passport, or U.S. driver’s license. 9 The documents you submit must be original or certified copies. You will also need to provide evidence that you do not already have a social security number.

Is it normal for a company to ask for social security number on application?

Generally, employers should not request a Social Security number (SSN) on an employment application as the SSN is not directly related to an applicant’s ability to perform a specific job and applications are often viewed by individuals who do not have a need to know this information.

Why do employers ask for Social Security card?

Employers often ask to see an employee’s Social Security card. While not required, SSA provides a service for employers to verify a name and SSN for wage reporting purposes when you want additional assurance of an employee’s correct name and SSN.

Is it safe to email my Social Security card?

Never type your SSN into an email or instant message and send it. The majority of such messages can be intercepted and read. Also, don’t leave a voicemail that includes your SSN. If you need to contact someone and give them your number, it’s best to do it in person.

Should you bring your Social Security card to a job interview?

You will most likely need this if you are offered the position and asked to fill out the HR paperwork after the interview. Social Security card. Bring either the card or your social security number with you in case you’re offered the job and asked to fill out the HR paperwork after the interview.

Can you hire an employee without a Social Security number?

It is legal to hire someone who does not have a social security number. However, the employer must have the employee complete an affidavit or IRS approved document for failure to obtain a valid tax identification number.

Do I have to give my Social Security number to my employer?

Employers may ask for a Social Security number before you’ve been hired, but it’s not mandatory to provide it, according to the Society of Human Resource Management. When you are hired, you will need to provide your Social Security number so your employer can do a background check.

Who can legally ask for social security number?

Who has the right to request your SSN? Federal law mandates that state Departments of Motor Vehicles, tax authorities, welfare offices, and other governmental agencies request your SS number as proof that you are who you claim to be.

Can employers ask to see an employee’s social security card?

Employers often ask to see an employee’s Social Security card. The Internal Revenue Service’s Publication 15 (Circular E), Employer’s Tax Guide, states, “You should ask your employee to show you his or her social security card. The employee may show the card if it is available.”

Can an employer accept a piece of paper with a social security?

An employer can accept a piece of scrap paper with the Social Security Number written on it. The only time you “need” a genuine social security card is for the I-9 form where a genuine social security card *without* the “Not valid for identification” endorsement is one of the pieces of ID accepted.

Do they need a photocopy of my Social Security number?

They do need your social security number for tax persons, not sure about a photocopy of it, but they do need your number and I suppose they want to make sure they get the correct one. Requirement of nearly every job. Only under the table jobs that pay in cash do not require two forms of identification.

Why does the IRS want to see my Social Security card?

As the SSSA notes, the IRS does recommend to employers that they see the card to verify the SSN the employee provides to the employer because the IRS wants to be sure the SSN is accurate as that is extremely important for processing tax returns. But the IRS does not require that employers do it.